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Trustees’ Meeting Minutes 12/13/2016

January 20, 2017 By jen

OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING

DATE: December 13, 2016

PLACE: Ossipee Public Library

PRESENT: Chairman: John Mingori

Treasurer: Judy Perry

Secretary: Jane ter Kuile

Members: Dottie Kwiatkowski, Denise Castle

Library Director: Maria Moulton

Next Meeting Date: Tuesday January 10, 2017 3 PM

John called the meeting to order at 3:00 p.m.

The Secretary’s report for the November 7, 2016 meeting was read and accepted. Dottie motioned, Denise seconded.

The Treasurer’s report was reviewed and accepted. Jane motioned, Dottie seconded. A discussion followed on the timing of returning unused appropriated funds to the town. Judy will work with Maria to be sure we have sufficient funds to cover bills that will be coming in and coordinate with Elaine on the timing.

The Library Director’s report was presented by Maria. The report was accepted. Jane motioned, Dottie seconded. Maria reported that two computers had died. There is a possibility that a new protective program that was installed might not be compatible with the computers. Our technician is continuing to work on the issue. The Holiday story time changes this year with library elves replacing Mr. & Mrs. Claus. Friends of the OPL will be giving out books and goodie bags to attendees.

John and Maria attended both the Selectmen and Budget meetings to present next year’s budget. A question was raised as to where the Library savings money came from. John explained that research had been done as far back as the l990’s and no source was found. But he added that this money has been used to help fund the annual budget and would continue to be used until 2019 when funds run out. At that time, the library would be asking the town for a larger appropriation.

Maria’s employment contract was updated to reflect changes in the policy and procedures approved earlier this year. The new contract was signed and will expire on December 31, 2018.

The volunteer policy needs updating to conform to state recommendations. John provided us with copies of the state recommendations and policies from other libraries. The trustees will review these at home and pick out what parts we would like to see in our policy and bring them to the January meeting.

The meeting was adjourned at 3:55.

Respectively submitted, Jane ter Kuile, Secretary.

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