Ossipee Public Library
Board of Trustees’ Meeting
Date: September 13, 2016
Place: Ossipee Public Library
Present: Chairman: John Mingori
Treasurer: Judy Perry
Trustee: Dottie Kwiatkowski
Director: Maria Moulton
Next Meeting Date: Friday, October 7, 2016 at 1 pm.
The Secretary’s Report from the August 16, 2016 meeting was read and accepted (JM/DK).
*There was some discussion on whether or not a trustee could attend a meeting by Skype or FaceBook video and whether or not that trustee could vote from their location. Maria and the Trustees will look further into this possibility.
*After the reading of the secretary’s report, Judy explained how Elaine was able to break down the library revenue account into subcategories so that we can clearly track donations. Judy also explained that Wells Fargo sold off $24,200 worth of stock and sent us a check for $24,100 to be deposited into the Library Revenue account. Fifty-one dollars was put toward a negative balance that was on our Wells Fargo record. The other $49.00 was retained in the account as cash. Wells Fargo asked Judy about our plans for the account and she explained we would be using the funds for budgeted items each year and would withdraw them as needed.
The Treasurer’s Report was reviewed and accepted (JM/DK).
Appropriated Funds $6,450.56
Library Revenue $21,838.85
Kindergarten Book Program Funds $819.92
Local Donations $4,205.19
O’Hara Donation $13,185.76
NH Public Deposit Investment Pool $9,482.52
Petty Cash $500.00
Wells Fargo $45,294.40
The Director’s Report was read and accepted (JM/DK).
The Trustees will update the volunteer policy at a future meeting. A more extensive volunteer policy is needed.
There was a discussion on the gardens. A volunteer wanted to do some extensive work in the herb garden. The Board decided that the gardens and the maintenance of the gardens will be discussed in detail at a future meeting.
There was a discussion about Book Systems’ ASP Hosted version of Atriuum. The Board voted for “Maria to contact Book Systems and authorize them to host Atriuum” for the library. (JM/DK).
The Board decided to allow volunteer, Stewart Shapley to paint the shed as long as he signs a volunteer liability waiver. Maria will purchase the paint with the library debit card.
The Board gave Maria permission to put up a “No Solicitation” sign.
There was discussion on notes from the June 18, 2016 Library Trustee Workshop that Judy attended. We discussed confidentiality for children, computer time limits, putting library policies online, reconsideration of works, rules for the bulletin board, trustee bylaws, weapons in the library, accepting gifts, library goals, teen volunteers, the liaison for the Friends’ group, and available WiFi in town.
The 2017 budget will be discussed at the October Board meeting, and the Director’s contract will be discussed at the November Board meeting. Elaine’s contract will also need to be renewed.
Motion to Adjourn: 2:40 pm (JM/DK).