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Trustees’ Meeting Minutes 06/14/2016

August 9, 2016 By libraryadmin

OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING

 

DATE: June 14, 2016

PLACE: Ossipee Public Library

PRESENT: Chairman: John Mingori

Treasurer: Judy Perry

Secretary: Jane ter Kuile

Members: Dottie Kwiatkowski

Library Director: Maria Moulton

Next Meeting Date: Tuesday August 9, 2016 at 2 pm

 

John called the meeting to order at 1:00 p.m.

 

The Secretary’s report for the May 10, 2016 meeting was red and accepted. Dottie motioned, Judy seconded.

 

The Treasurer’s report was reviewed and accepted. Jane motioned, Dottie seconded. Judy noted that there was a bookkeeping problem Kindergarten Book Program category and the actual balance is around $800 instead of the $2,041 figure that shows. Elaine is working to get this corrected. Judy will also begin issuing financial reports as of the end of month, rather as of the meeting date.

 

The Library Director’s report was presented by Maria. The report was accepted. Dottie motioned, Judy seconded. Maria reported that Steve McConarty is working to get contractors for the Library repair project. She also reported that additional testing has been done by Water and Sewer and these reports are an improvement over the initial testing. There is a “dead line” in the basement that will be removed. Brad is handling getting a plumber. Maria also reported that Leda Knapp had passed away and requested that donations be given to the library.

 

The Board then began reviewing the OPL Financial Policy and the Investment Policy. It was decided to combine the two into OPL Financial Policy. Dottie motioned/ Judy seconded that it be accepted with amendments. The Library Policy, the Policy for use of the OPL Meeting Room, Confidentiality Policy, OPL Behavior Policy, Computer Policy, Internet Policy and Emergency/Disaster Protocol were reviewed and amended. Dottie motioned and Jane seconded that they be accepted. The final new documents will be available for our August meeting.

 

John thanked Judy for preparing packages for each member with the RSA’s that pertain to Libraries. This was obtained at a session she attended at the NHLTA conference.

 

The meeting was adjourned at 2:55.

 

Respectively submitted, Jane ter Kuile, Secretary.

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