OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING
DATE: April 12, 2016
PLACE: Ossipee Public Library
PRESENT: Chairman: John Mingori
Treasurer: Judy Perry
Secretary: Jane ter Kuile
Members: Dottie Kwiatowski
Library Director: Maria Moulton
Next Meeting Date: Tuesday, May 10, 2016
John called the meeting to order at 1:00 p.m.
The Secretary’s report for the March 11, 2016 meeting was read and accepted. Dottie motioned, Judy seconded. The report for the April 4, 2016 special meeting with the Selectmen was read and accepted. Dottie motioned, Judy seconded. Discussion followed as to the repair work and whether funds at Wells Fargo could be used to cover the expense should the Town’s insurance not accept the claim. Is this project “maintenance” or a “capital improvement”?
The Treasurer’s report was reviewed and accepted. Jane motioned, Dottie seconded.
The Library Director’s report was presented by Maria. The report was accepted. Jane motioned, Dottie seconded. Maria noted that the Friends have made generous donations to help with summer programs and provide refreshments for programs throughout the year. A question was raised at our March meeting about bonding and Maria reported that Trustees and Library employees are bonded up to $500,000 under the Town’s blanket policy.
John had prepared wording for a new policy covering emergency repairs which we reviewed. “The Library Director is authorized to spend up to $2,500 on any needed emergency repairs. The Director should make every effort to notify the Chairman of the needed repairs, and if the Chairman is unavailable, to notify the Treasurer, then the Secretary. In the event the repairs will cost over $2,500, the Chairman will call a Special Meeting of the Trustees to discuss and vote on the needed monies for the repairs.” This was approved by the board and will be added to the Financial Polity.
Judy noted that our policy states that both the Library Policy and the Financial Policy are to be reviewed annually. This will be done at the May meeting and the revised report submitted to the State Library. A board signature list will be attached to both Policies, indicating that they were reviewed.
The meeting was adjourned at 2:10.
Respectively submitted, Jane ter Kuile, Secretary.