OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING
DATE: February 17, 2017
PLACE: Ossipee Public Library
PRESENT: Chairman: John Mingori
Treasurer: Judy Perry
Secretary: Jane ter Kuile
Member, Denise Castle
Alternate: Georgie Duquet
Library Director: Maria Moulton
Next Meeting Date: Friday, March 10, 2017 at 3:00PM
John called the meeting to order at 3:00 p.m.
The Secretary’s report for the January, 10, 2017 meeting was read and accepted. John motioned, Judy seconded.
The Treasurer’s report was reviewed and accepted. John motioned, Jane seconded. Judy noted that $3,000 of appropriated funds for 2016 had been returned to the Town.
The Library Director’s report was presented by Maria. She reminded us that the Town Elections will be held on March 14 starting at 10 AM. Denise has signed up to run for another term. There is still a vacancy for a board member. Georgie asked that we search for another alternate as she is unwilling to serve another term and she feels it is good experience for someone else to see what the board does. Maria also noted that Town Meeting is March 15 at 6:30 PM and would like any board member to be there to help answer questions. Maria also noted that Sean has finished repairs on the most damaged room and will complete the second room in a few days. She also commented that Sean is willing to make frames for the maps on display in the rooms. She will get a quote from him for the project. Sean also replaced all the water stained tiles throughout the building. Maria checked with the State Library regarding the Garden Club request to use the meeting room for a Pampered Chef fundraiser and was advised that if this did not go against the OPL meeting room policy, there was no legality prohibiting it.
A long discussion was then held discussing our Volunteer Policy and the State’s Recommendations of Best Practices. Maria had prepared a new policy taking information from other libraries’ policies. Some items needed further research with the Town and possibly Legal. While this research is being done, the board opted to revise the current policy to put us in compliance. John motioned, Jane seconded.
Denise had prepared a planned giving idea. John will send this out to the board to discuss at our March meeting. The board also has to prepare a list of items for Denise to give her son who will research and see if grants are available.
The meeting was adjourned at 4:25.
Jane ter Kuile, Secretary