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Trustees’ Meeting Minutes 02/08/2016

March 14, 2016 By jen

OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING

 

DATE   February 8, 2016

PLACE:  Ossipee Public Library

PRESENT:      Chairman:  John Mingori

Treasurer:  Karen Deighan

Secretary: Jane ter Kuile

Members:  Dottie Kwiatowski

Alternate:  Georgie Duquet

Library Director: Maria Moulton

Guest:  Judy Perry

Next Meeting Date: Friday, March 11 at 1 PM

 

 

 

Secretary Report:  The Secretary’s Reports of the regular meeting on January 12 and the special meeting of February were reviewed and accepted.  Karen motioned and Dottie seconded on both reports.

 

Treasurer’s Report:  The report was accepted.  Jane motioned/Dottie seconded.

 

Director’s Report:  Maria presented the report.  Both the 2015 Town Report and 2015 State Statistical Report are done.  The new website is up and running.  The water heater has been repaired.  This repair prompted a discussion of who is responsible for such repairs.  The board decided to arrange a meeting with the Selectmen and Brad to determine who takes ownership of what.  The director’s report was accepted.  Karen motioned/Dottie seconded.

 

Unfinished business:  Karen revised the employment contract for Elaine with the new payment provision and it has been signed.  Karen also reminded us that we cannot make decisions as a Board via Email.  She also noted that our policy does not have a provision for emergencies (such as the recent water heater problem), and a dollar amount that can be expended to correct the problem as quickly as possible.  John will come up with wording for such a policy prior to our March 11 meeting and get it to us to review.  Jane will see that Dottie gets a copy.  Again, no discussion of this revision can be made via Email.  Karen also reminded us that someone needs to step up to take over the Treasurer’s position in March.

 

New Business:  The Board will hold off on starting to get bids to have the interior repairs done.  It was agreed to bring ideas to the meeting with the Selectmen.  Maria will prepare a list of things that need to be done.

 

Meeting adjourned at 1:55.

 

Respectfully submitted, Jane ter Kuile, Secretary

 

 

 

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