OSSIPEE PUBLIC LIBRARY TRUSTEES MEETING
DATE: November 6, 2015
PLACE: Ossipee Public Library
PRESENT: Chairman: John Mingori
Treasurer: Karen Deighan
Secretary: Jane ter Kuile
Members: Dottie Kwiatowski
Library Director: Maria Moulton
Next Meeting Date: Monday December 14, 2015 at 1:00PM
John called the meeting to order at 1:00 p.m.
The first order of business was to hear from an Ossipee resident who had requested a meeting with the Board of Trustees to issue a complaint. This individual had attempted to obtain a library card after he moved to town from Freedom. The license presented still reflected the Freedom address and no other documents were available to prove residency. The individual made another attempt to resolve the issue via phone with unsatisfactory results. John thanked the individual for making the Board aware of the problem and invited them to reconsider becoming a member of the Library.
After the individual left, discussion followed on identifying residents. The first item discussed was having the Library personnel identify themselves, be it in person or on the phone. Maria will review procedures and be sure a list of acceptable documentation is readily available should a similar situation arise.
The Secretary’s report was reviewed and accepted. Karen motioned and Dottie seconded.
The Treasurer’s report was reviewed and accepted. Jane motioned and Dottie seconded. Karen went on to explain that Elaine has not been paying herself the full amount she is due. Various options were discussed and the issue was tabled until next month for a decision on the issue. Karen also stated that Mountain Girl Bakery was paid $192 for the food they provided for the Friends “Thank You” luncheon.
Maria presented the Library Director’s report, which was accepted. Dottie motioned and Jane seconded. A discussion followed on the condition of the outside cameras. The cameras are about 10 years old and cost $190 plus labor to replace. Jane questioned if the cameras would last the winter, as it might be prudent to replace them before bad weather sets in.
The final budget was reviewed and accepted in the amount of $221,484.08. Jane motioned and Dottie seconded.
A discussion was held on what to do with the bequest from Joan O’Hara. Maria suggested making repairs to the upper rooms and installing a plaque that restoration was made possible by Joan’s generous gift. If any portion of the bequest remained after repairs, it would be used to make upgrades. Karen made a motion that Joan O’Hara’s money be used to repair walls and ceilings and a plaque, with the remainder used for general ambiance of the library. Dottie seconded.
Jane had attended the NHLTA Trustee Boot Camp and had questions. The first related to the Secretary keeping a history of board members and their terms. Maria will do some back tracking and going forward a list will be maintained. Jane also noted that proofing of minutes can be done by email as long as it is for corrections of spelling or dates, but not content. Jane also noted that if the Chair is absent, the Secretary chairs the meeting. As noted at Boot Camp, the Secretary can open the meeting and then delegate someone to continue to chair that meeting. Another suggestion from Boot Camp was that the trustees get copies of the various reports prior to the meeting, so they can be reviewed ahead of time.
Respectfully submitted, Jane ter Kuile, Secretary