Ossipee Public Library
Board of Trustees Meeting
Meeting Date: October 7, 2016
Attendees: Chairman: John Mingori
Treasurer: Judy Perry
Secretary (Pro tem): Georgie Duquet
Member: Dottie Kwiatkowski
Member: Denise Castle
Library Director: Maria Moulton
Next Meeting Date: Monday, November 7, 2016 at 1:00 pm
The minutes of the September 13th meeting were reviewed and accepted. Georgie motioned and Dottie seconded.
The group discussed the date and day of the next meeting. It was decided that the next meeting will be held on a Monday, November 7th.
Treasurer’s report: Judy Perry distributed the pages of her financial report and balance sheet. She described the new format that she is using and briefly explained each report page. John made a motion that the report be accepted, Dottie seconded the motion, and all were in favor of acceptance.
Director’s report: Maria’s report was read and accepted. John motioned to accept the Director’s report, Dottie seconded, and all were in favor of acceptance.
While explaining her report, Maria discussed the building maintenance issues that must be taken care of in the two front rooms of the Library. That work should begin in December (hopefully).
Budget: The new rates for health insurance have not been determined so this will cause changes to the budget discussion when they are received. Historically, Town wages increase by 3% and Library wages follow suit. However, the Town union is still in negotiation.
Maria suggested that we consider if we should give our bookkeeper, Elaine, a raise.
John led the group in a line by line discussion of each budget item:
Budget items from appropriated funds: (requested amounts)
Electricity $3,800 (Electric rates may be going up)
Professional Improvement $1,400
Budget items from Library revenue: (requested amounts)
Technology upgrades/ Maintenance/
Repairs and Upgrades (collapsed into one budget item) $6,000
(It was noted that the last two items should possibly be
re-evaluated and increased.)
This is not a final budget, but it is a good beginning for a more thorough discussion at the next meeting. The Board Members were reminded that “good stewardship” requires planning for improvements, repairs, and upgrades. John encouraged Maria to “dream big” and think about any new features that might be incorporated while the repairs are being made to the old part of the building.
The Board will vote on the final budget at the next meeting on November 7th.
We want the Town to understand and appreciate that we have made repairs and upgrades to the Library with the Library’s own funds. Some day we may not be fortunate enough to be able to do that.
John made a motion to adjourn, Dottie seconded. The meeting was adjourned at 3:15.